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    Kijabe Girls High School::Proposal for Funding

    Proposal for Funding
    Kijabe Girls’ High School

    Kijabe Girls’ High School: Request for Funding

    KGHS - Kijabe Girls’ High School
    AIM - African Inland Mission
    AIC - African Inland Church
    KCSE - Kenya Certifi cate of Secondary Education
    BOG - Board of Governors
    PTA - Parents Teachers’ Association
    NEMA - National Environmental Management Authority

    Kijabe Girls’ High School is a girls-only boarding secondary school in Lari District in Central Province of Kenya. The school is Christian-sponsored l under the African Inland Church mission in Kenya. In the past years, the school has experienced tremendous growth in terms of enrolment. This has majorly been due to improved academic performance that peaked
    in 2008 with the KCSE mean grade of 6.9. In the results of 2009, KGHS produced over 80 girls who qualified for entry in universities for various degree courses. This resulted in a district award for the Best Boarding Secondary School with Value Added Progress to the Students.
    Being the only provincial girls’ boarding school in the district, this growth has become a challenge due to increased need and desire for more secondary school spaces in the District. This pressure has led to over enrolment leading to congestion. The school management has,
    therefore, decided to fundraise to construct an additional dormitory, which will decongest the existing ones, and create space for more girls to be enrolled. KGHS has potential to increase its enrolment from the current 650 to 1,200 girls. With the help of donors, a new dormitory can be constructed. Please join us for the sake of the girl child to make this dream a reality.
    The existing dormitories are too small to accomodate more students. An additional dormitory is needed. The existing dormitories are too small to accomodate more.

    1.1 History of Kijabe Girls’ High School
    The history of Kijabe Girls’ High School dates back to the late 19th Century when the first African Inland Mission missionary team landed in Mombasa. The team led by Peter Cameron Scott, were motivated to spread the gospel in Kenya. The missionary team in later years,
    established a mission station in Kijabe, which comprised of a hospital, theological college and several schools, one being Kijabe High School, which later divided into Kijabe Boys High School and Kijabe Girls’ High School.

    Kijabe Girls’ High School is Christian based institution which is sponsored by the AIC and operates on biblical values .These include love, respect, self-control and fear of God. Kijabe Girls’ High School (KGHS) is a public school that offers the secondary school cycle of the 8-4-4 system of education. Located in Central Province, it was started in 1987 after separation from Kijabe Boys’ High School. The school lies on over fifty acres of land, part of which is a forest inhabited by friendly baboons that interact well with the school community. It is also surrounded by a very supportive Christian community of the Kijabe Mission.

    Part of the school is a forest that has friendly baboons that interact well with the school community.

    The school serves 650 girls from all the Districts of Central Province. Most of these girls come from humble backgrounds. KGHS is the only provincial girls’ boarding school in Lari Constituency and District which was part of the larger Kiambu District. Kijabe Girls High School is in the forefront of ensuring that girls enroll and stay in school and thus helps girls gain access to or create new educational, financial, and social resources in their communities. The school’s inspiration is to help girls improve their own lives, the lives of their families and the conditions in their communities when they become women.

    The most important dream for parents - and especially mothers - is ensuring their daughters
    have access to basic education, are able to make informed decisions about their futures, and are able to protect themselves from trafficking, sexual exploitation, HIV and AIDS, among other problems. By improving access to educational opportunities, KGHS helps girls develop skills that allow them to make decisions and influence community change in key areas. This has had positive impact by reducing HIV and AIDS among girls, enhancing peace and security, and has helped reduce the gap between the rich and the poor in Kenya.

    Education also helps men and women claim their rights and realize their potential in the economic, political and social arenas. It is also the single most powerful way to lift people out of poverty. Education plays a particularly important role as a foundation for girls’ development towards adult life. It should be an intrinsic part of any development to address the gender-based discrimination against the girl child that remains prevalent in many societies.

    Though the Government of Kenya has made significant steps to reduce gender parity in education, gender inequality in education is still rampant particularly in the rural and marginalized areas. Studies indicate that girls are less likely to access school, remain in school or to achieve high standards of performance in examinations than boys due to socialcultural barriers. KGHS endeavors to bridge these gaps by empowering the girl child who for a long time was not given priority in the family for educational support.

    1.2 School Mission
    The Mission of the KGHS is to establish a centre of excellence and develop a fully fl edged girl capable of participating positively in the society.

    1.3 School Aim
    The school aims at producing fully-fl edged individuals who are productive
    in the society.

    1.4 School Motto
    Let Your Light Shine.

    1.5 Key Achievements of the School

    1.5.1 Academic Achievements

    KGHS has performed relatively well in national examinations in the past years, with eighty girls qualifying for university course in the 2009 KCSE exams with a mean score of 6.8. This led to the school recognition award as the Best Boarding Secondary School with Value Added Progress to the Students in the District.

    Despite the challenges experienced, the school has strived to offer holistic education, for spiritual, social, physical and intellectual growth of the girls, and this is indicated by the results the school has been posting over the years, as seen in Table 1 below.


    1991 5.0
    1992 4.9
    1993 5.5
    1994 5.2
    1995 5.3
    1996 5.4
    1997 6.2
    1998 5.8
    1999 5.9
    2000 6.7
    2001 6.6
    2002 6.8
    2003 6.7
    2004 6.3
    2005 6.7
    2006 6.8
    2007 6.3
    2008 6.9

    Table 1: KCSE mean score of KGHS from 1991 to 2008

    Recognition System of Top Performing Girls
    The top three girls in each class are acknowledged during the final
    assembly of each term, where they are presented with simple gift items.
    However, the overall top student together with the most improved and
    the top three girls per subject in KCSE are rewarded during the parents’
    day of the subsequent year.
    1.5.2 Extra-Curricular Activities
    Extra-curricular activities also form part of the school’s programmes.
    These include activities such as music, soccer, volley ball, science
    congress, among others. KGHS has received several awards in regional
    and national competitions.
    These programmes provide a balance to the intense academic life of the
    Girls learn the importance of physical fitness through games such as
    school-wide cross-country runs, as well as the value of teamwork and
    good sportsmanship in both individual and team sports. KGHS competes
    against other schools in all these sports.
    The girls are organized into several clubs like the Wildlife Club, which
    ensures that the baboons from the neighbouring forest are not
    interfered with or harassed. There are clubs like the Debating Society,
    Subject-Based Clubs, Drama and Peer Counselors clubs. The Girl Guides
    Movement, the St. John’s Ambulance and the Young Farmers’ Club also
    have memberships from the girls’ fraternity.The school encourages
    every girl to participate in at least two extra-curricular activities with the
    guidance of the teachers.

    2.1 The Board of Governors (BOG)
    The BOG is the overall management organ of the school. The BOG
    consists of a Chairman, Secretary and members. The Principal is the
    Chief Executive Offi cer of the school, and the Secretary to the Board.
    It should be noted that all the transactions by either the executive
    committee or the Secretary are endorsed by the full Board of Governors.
    Kijabe Girls High School has had a committed Board that has played its
    role very well. Its core functions include:
    • Planning and development of physical facilities for the purpose
    of learning and teaching in the school.
    • Sourcing and management of school fi nances which includes
    receiving all fees, grants from public funds, donations and any
    other income to the school. The Board is required to prepare,
    approve and implement both the recurrent and development
    budgets of the school.
    • Organize, direct, supervise and monitor approved projects and
    programmes in the school, with the help of professional and
    relevant stakeholders.
    • Recruit, appoint and discipline the non-teaching staff in the
    • The Teachers Service Commission seconds the teaching staff
    to the Board for service in the school.
    • Ensure the discipline of teachers and students under the
    general guidance of the TSC and the Ministry of Education
    • Regulate the admission of girls subject to the general direction
    of the Director of Education.
    The KGHS Board of Governors is guided by;
    • (The education Act chapter 211 of the Laws of Kenya (Revised
    • The Teachers Service Commission Act Chapter 212 (1967) of
    the laws of Kenya.
    • The Teachers Service Commission code of regulations for
    Teachers (Revised 1986)
    • The code of management for secondary schools and teachers
    training college approved by the Minister for Education, (Order
    of 1969).
    • The Kenya National Examination Council Act Chapter 225A
    Another body that also manages the affairs of the school is the Parents
    and Teachers Association (PTA). PTA is a body that brings together
    the teaching staff and the parents of the school. This body has offi ce
    bearers that include the Chairman, Secretary, who is the Principal of the
    school and class representatives. This body generally provides the funds
    approved by the BOG for the development of the school. In the past
    ten years, the PTA at KGHS has done tremendous work in the following
    • Building the library that is currently being used as a
    • Buying a standby generator of 60 KVA.
    • Buying a 62-seater school bus.
    • Building three new classrooms with a forth one under
    • Equipping the school laboratories.
    • Equipping the dining hall.
    • Leveling the once hilly school playing ground.
     • Building staff quarters.
    • Buying of school furniture.
    • Buying of school text books.
    • Paying non-teaching staff.
    Both BOG and PTA through their offi ce bearers and membership have
    steered the school academic standards to a level that is admirable and
    this is seen through the consistent good performance in Kenya Certifi cate
    of Secondary Education Examinations.
    A sixty-two seater school bus is one of the development
    achievements of the PTA.
    2.2 Teaching and Non-Teaching Staff
    The school has a highly motivated and committed teaching staff of twenty
    eight teachers spearheaded by the school principal. All the teachers
    possess great qualifi cations and experience in teaching the girls.
    There is also a non-teaching staff of twenty two members. This group
    plays a major role in ensuring the smooth day to day running of the
    The teaching and non-teaching staff have contributed
    tremendously to the growth and success of the school.
    2.3 Curriculum
    Girls are admitted into Form One having successfully completed their
    Primary School Education and they leave after four years in Form
    Four. During this time, they undergo a complete metamorphosis in
    the cognitive attitude and psychomotor domains. KGHS provides the
    8-4-4 syllabus under the aegis of the Kenya National Curriculum. The
    examinable subjects offered are: English, Kiswahili, Mathematics,
    Biology, Physics, Chemistry, History, Geography, Christian Religious
    Education, Home Science, Computer Studies, French, Agriculture and
    Business Studies. Physical Education is a non-examinable subject offered
    in all classes. Girls in Forms One and Two do a total of eleven subjects.
    At the end of Form Two, the girls make subject selection adhering to the
    guidelines given by the careers department.
    The school’s bid to fulfill the Ministerial directive to expand its facilities
    from a two-streamed to a three-streamed school in 2006 due to the
    increased demand in the locality has brought serious infrastructural
    KGHS, which was once joined with the Kijabe Boys High School, inherited
    few facilities from the Kijabe Boys in 1987, and most of the dormitories
    and other structures remained in the boys’ school. Despite KGHS’s rapid
    increase in enrolment over the years, no dormitory has been constructed,
    and the school library was converted into a dormitory in 2003 to
    accommodate the increasing number of girls. In fact the girls now use
    triple-decker beds due to the limited space available. The dormitories,
    which were built before 1963, are congested and cannot accommodate
    more girls or space for reading desks. Currently, the girls are forced to
    live in highly unsuitable cramped and ill-equipped conditions.
    An additional modern dormitory is, therefore, required to de-congest
    the existing facilities and accommodate new girls. The girls, majority of
    whom were born after 1995, need new and modern facilities to provide
    an environment conducive for learning so as to exploit their untapped
    great potentials.
    Triple decker beds are now used due to limited space in the
    To ensure proper learning and ability to compete favourably in
    national examinations and other competitions, an additional dormitory
    accommodating at least 480 girls has been planned and funds are being
    mobilized for the project. The parents’ contributions are inadequate for
    putting up a new dormitory. Each parent contributes Ksh. 2000 towards
    school development, and this has been used to procure facilities and pay
    for school maintenance.
    The school is therefore seeking other fundraising means such as grants,
    loans and donations to fi nance the building of the dormitory. A quotation
    of the proposed dormitory block has been procured from the Ministry of
    Roads and Public Works.
    Funds are also being sought to build additional classrooms, laboratory,
    a school boardroom and a spacious staff room, a well-equipped library,
    staff houses, water harvesting system, sewage system, cooking stoves,
    constructing a secure gate and sinking a borehole. In addition, donors
    are being sought to assist in providing capital for starting income
    generating projects such as dairy farming, crop farming, school bakery,
    poultry farming and bee keeping. All these items need at least Ksh. 100
    million. The school community is taking a step at a time, with urgent
    items being dealt with fi rst when funds are available.
    3.1 The Request
    KGHS is seeking funding of Ksh. 38,808,080.00 to fund the construction
    of a two-storied dormitory, which will house 480 girls. The dormitory
    will accommodate 240 double-decker beds, and space for reading and
    closets. This will enable the school to ease congestion and admit more
    girls, as has been suggested by the Ministry of Education.
    There are many girls in Kijabe Girls High School who come from very
    humble homes. Most of these girls are very keen to learn and are very
    bright. However, due to the need to have their school fees paid, their
    learning is interrupted from time to time when they have to be sent
    home to get their parents to meet the school administration to discus
    the issue of unpaid fees.
     Request for Funding The PTA and the BOG have a bursary fund that has assisted some
    alleviate the problem of fees payment. The government, through the
    Constituency bursary fund, has also been assisting. Despite all these
    sources the problem of fees payment still remains a great challenge. It is
    on this background that KGHS is making a special appeal to well wishers
    to contribute monetary emoluments and otherwise to enable the school
    improve on its existing facilities so as to sustain the high academic
    standards which have been its underlying signature.
     Benefits of the New Dormitory
    This project is intended to benefit the girls directly and indirectly. Given
    our location and status as a Provincial School in Central Province, it will
    also benefi t quite a number of other schools which have always looked
    up to us. Any developments we have made have been an inspiration to
    them, and our model of success
    The old dormitories are congested and lacking basic structural and
    architectural facilities like toilets and bathrooms, meaning the girls have
    to leave their dormitories even at night, despite the usually extreme
    weather conditions, so as to access the pit latrines and bathrooms
    constructed away from the dormitories. This prevents the girls from
    being productive as a lot of time is wasted. The new dormitory will
    address these problems.
    The new dormitory will be large enough to accommodate reading
    space for every girl thus enabling them private time for own study and
    meditation. Along with improvements in academic performance that are
    expected due to the psychological relief given to the girls in getting a new
    dormitory, the girls’ discipline is also expected to improve tremendously,
    as congestion encourages bullying and other bad social habits.
    The school also expects a decrease in girls’ illness. The current congestion
    in the dormitories is likely to cause epidemics. With adequate housing,
    proper sanitization of the dormitory will be observed and this will lead to
    the prevention of outbreaks of infectious diseases.
    Construction of a new dormitory will also provide job opportunities to the
    neighbouring community, which is very supportive and relates well with
    3.3 Project Management
    The project will be managed by the School’s Board of Governors.
    The school’s tendering committee, which has been constituted in line with
    the latest government policy of managing public funds, will be charged
    with the responsibility of coordinating the purchases of all requirements
    and hiring of any technical assistance. This will ensure that the school
    benefi ts from the advantages of open bidding.
    3.4 How a Donation May Be Recognized
    A range of opportunities for recognition are available, depending on the
    level of donation made, and will be negotiated on an individual, tailormade
    basis with the donor. This may include:
    I. The opportunity to have a dormitory to be named after the donor
    and feature on a specially prepared honours board at Kijabe Girls
    High School. A group name will be entered where donors have
    joined together to build the dormitory.
    II. The opportunity of knowing the name and details of whichever
    girl is benefi ting from the constructed dormitory at any time. If
    desired, the donor may meet or correspond with the benefi ting
    girls and asses the impacts of the build dormitory from time to
    III. The school will organize a special reception to thank the donors.
    Where donors have joined together to build the dormitory, one
    representative may be nominated as the correspondent.
    IV. A framed ‘Thank You’ certificate. These certificates may be signed
    and presented by the B.O.G Chairman, Kijabe Girls High School,
    Endowment committee or an invited distinguished guest.

    4.1 Project Planning
    A feasibility study of the new dormitory will initially address a range of issues. An examination of site considerations is followed by the development of an overall master plan. In refi ning this, the principal consultant (usually an architect acting on behalf of the school) will develop a more detailed schematic and design. At each of these planning stages, the school and its consultant will liaise with the Ministry of Public Works to evaluate the design solution under consideration.

    The BOG will supervise the construction contract on behalf of the school’s
    donors, including all documentation, progress payments, contract
    variations and reporting. Any input by a donor on the monitoring and
    management of this project is also welcome.
    4.2 Construction Plan
    4.2.1 Architectural plan
    The architectural plan has been attached as Appendix.
    4.2.2 Environmental and Legal requirements
    The school will seek mandate for the building of the new dormitory from
    the National Environmental Management Authority (NEMA) which will
    asses the impact of the new building on the environment.
    4.3 Transition Plan
    The Principal with the help of the School’s boarding master and other
    teachers will ensure that there is a smooth transition of the girls from the
    old dilapidated dormitories to the new and modern one.
    4.3 Maintenance Plan
    The Board of Governors and the Parents and Teachers Association will
    ensure that the new dormitory is well maintained by setting aside funds
    from the school fees dedicated towards maintaining the dormitory
    through the Repairs and Maintenances Vote
    4.4 Security Plan
    KGHS has reliable security personnel who will limit the access to the new
    dormitory authorized persons only. The school will fi t the building with
    necessary equipments like fi re extinguishers and train girls on what to
    do incase of an emergency. The school will also take an insurance cover
    for the building.
    4.5 Proposed Work Schedule
    Activity Rationale Person
    August 2010 to
    February 2011
    (Donors & Sponsors)
    To raise Ksh.
    BOG and PTA
    March 2011 to
    June 2011
    Project Planning To meet the legal
    and procurement
    Sponsors, BOG
    and PTA
    July 2011 to
    April 2012
    Construction Actual building
    of dormitory
    PTA, BOG
    May 2012 Handing over Thanks giving
    & appreciation
    to donors &
    BOG, PTA
    June 2012 Transition Girls start
    using the new
    BOG, PTA
    Kijabe Girls’ High School: Request for Funding Item Name Material (
    Ksh.) Labor (
    Ksh.) Equipment (
    Ksh.) Total (
    Excavation -
    900,000.00 120,000.00 1,020,000.00
    Piers, Flatwork 2,200,000.00 850,000.00 220,000.00 3,270,000.00
    Rough Hardware 250,000.00 95,000.00 80,000.00 425,000.00
    Masonry Frame 2,500,240.00 2,500,000.00 210,000.00 5,210,240.00
    Insulation 2,000,000.00 206,000.00 -- 2,206,000.00
    Exterior Finish 2,500,000.00 900,000.00 250,000.00 3,650,000.00
    Exterior Trim 150,000.00 250,000.00 50,000.00 450,000.00
    Doors 250,000.00 150,000.00 -
    Windows 381,600.00 172,160.00 -
    Finish Hardware 36,880.00 20,560.00 -
    Roofi ng,
    Flashing, Fascia 1,013,760.00 564,400.00 -
    Finish Carpentry 106,240.00 355,040.00 -
    Interior Wall
    Finish 509,760.00 522,480.00 -
    Painting 304,560.00 472,000.00 -
    Wiring 309,280.00 387,520.00 -
    Kijabe Girls’ High School: Request for Funding
    Lighting Fixtures 231,840.00 48,400.00 -
    Flooring 879,000.00 271,760.00 -
    Bath Accessories 112,320.00 45,920.00 -
    Shower &
    Enclosure 271,680.00 39,920.00 -
    Countertops 516,800.00 120,560.00 -
    Cabinets 912,720.00 148,720.00 -
    Built In
    Appliances 346,800.00 32,160.00 -
    Rough-in and
    Connection 412,240.00 664,560.00 62,000.00 1,138,800.00
    Fixtures 1,237,520.00 176,080.00 -
    Heating and
    Cooling Systems 1,989,680.00 2,984,560.00 -
    Fireplace and
    Chimney 174,720.00 262,080.00 -
    Subtotal Direct
    Job Costs 19,597,640.00 13,139,880.00 992,000.00 33,729,520.00
    Breakdown of Dormitory Construction Costs CONTINUED
    Kijabe Girls’ High School: Request for Funding
    Final Cleanup -
    119,120.00 -
    Insurance 834,000.00 -
    Permits &
    Utilities 506,320.00 -
    Plans &
    Specs 119,120.00 -
    Indirect Job
    Costs 1,459,440.00 119,120.00 -
    costs 350,000.00 150,000.00 500,000.00
    Markup -
    4,000,000.00 4,000,000.00
    Total Cost 19,295,520.00 11,881,040.00 689,200.00 39,808,080.00

    Request for Funding
    Kijabe Girls’ High School
    P.O Box 90, Kijabe, Kenya.


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