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Past Papers


Kijabe Girls High School::Proposal for Funding

Proposal for Funding
A NEW SCHOOL DORMITORY
Kijabe Girls’ High School
             2010

Kijabe Girls’ High School: Request for Funding

LIST OF ABBREVIATIONS AND ACRONYMS
KGHS - Kijabe Girls’ High School
AIM - African Inland Mission
AIC - African Inland Church
KCSE - Kenya Certifi cate of Secondary Education
BOG - Board of Governors
PTA - Parents Teachers’ Association
NEMA - National Environmental Management Authority

Kijabe Girls’ High School is a girls-only boarding secondary school in Lari
District in Central Province of Kenya. The school is Christian-sponsored l
under the African Inland Church mission in Kenya. In the past years, the
school has experienced tremendous growth in terms of enrolment. This
has majorly been due to improved academic performance that peaked
in 2008 with the KCSE mean grade of 6.9. In the results of 2009, KGHS
produced over 80 girls who qualified for entry in universities for various
degree courses. This resulted in a district award for the Best Boarding
Secondary School with Value Added Progress to the Students.
Being the only provincial girls’ boarding school in the district, this
growth has become a challenge due to increased need and desire for
more secondary school spaces in the District. This pressure has led to
over enrolment leading to congestion. The school management has,
therefore, decided to fundraise to construct an additional dormitory,
which will decongest the existing ones, and create space for more girls
to be enrolled. KGHS has potential to increase its enrolment from the
current 650 to 1,200 girls.
With the help of donors, a new dormitory can be constructed. Please join
us for the sake of the girl child to make this dream a reality.
The existing dormitories are too small to accomodate more
students. An additional dormitory is needed.
The existing dormitories are too small to accomodate more

1.0 INTRODUCTION
1.1 History of Kijabe Girls’ High School
The history of Kijabe Girls’ High School dates back to the late 19th
Century when the first African Inland Mission missionary team landed
in Mombasa. The team led by Peter Cameron Scott, were motivated
to spread the gospel in Kenya. The missionary team in later years,
established a mission station in Kijabe, which comprised of a hospital,
theological college and several schools, one being Kijabe High School,
which later divided into Kijabe Boys High School and Kijabe Girls’ High
School.
Kijabe Girls’ High School is Christian based institution which is sponsored
by the AIC and operates on biblical values .These include love, respect,
self-control and fear of God. Kijabe Girls’ High School (KGHS) is a public
school that offers the secondary school cycle of the 8-4-4 system of
education. Located in Central Province, it was started in 1987 after
separation from Kijabe Boys’ High School. The school lies on over fifty
acres of land, part of which is a forest inhabited by friendly baboons that
interact well with the school community. It is also surrounded by a very
supportive Christian community of the Kijabe Mission.
Part of the school is a forest that has friendly baboons
that interact well with the school community.

The school serves 650 girls from all the Districts of Central Province.
Most of these girls come from humble backgrounds. KGHS is the only
provincial girls’ boarding school in Lari Constituency and District which
was part of the larger Kiambu District.
Kijabe Girls High School is in the forefront of ensuring that girls enroll
and stay in school and thus helps girls gain access
to or create new educational, financial, and social
resources in their communities. The school’s
inspiration is to help girls improve their own lives,
the lives of their families and the conditions in
their communities when they become women.
The most important dream for parents - and
especially mothers - is ensuring their daughters
have access to basic education, are able to make
informed decisions about their futures, and are
able to protect themselves from trafficking, sexual
exploitation, HIV and AIDS, among other problems.
By improving access to educational opportunities, KGHS helps girls
develop skills that allow them to make decisions and influence community
change in key areas. This has had positive impact by reducing HIV and
AIDS among girls, enhancing peace and security, and has helped reduce
the gap between the rich and the poor in Kenya.
Education also helps men and women claim their rights and realize
their potential in the economic, political and social arenas. It is also the
single most powerful way to lift people out of poverty. Education plays a
particularly important role as a foundation for girls’ development towards
adult life. It should be an intrinsic part of any development to address
the gender-based discrimination against the girl child that remains
prevalent in many societies.
Though the Government of Kenya has made significant steps to reduce
gender parity in education, gender inequality in education is still rampant
particularly in the rural and marginalized areas. Studies indicate that
girls are less likely to access school, remain in school or to achieve high
standards of performance in examinations than boys due to socialcultural
barriers. KGHS endeavors to bridge these gaps by empowering
the girl child who for a long time was not given priority in the family for
educational support.
1.2 School Mission
The Mission of the KGHS is to establish a centre of excellence and develop
a fully fl edged girl capable of participating positively in the society.
1.3 School Aim
The school aims at producing fully-fl edged individuals who are productive
in the society.
1.4 School Motto
Let Your Light Shine.
1.5 Key Achievements of the School
1.5.1 Academic Achievements
KGHS has performed relatively well in national examinations in the past
years, with eighty girls qualifying for university course in the 2009 KCSE
exams with a mean score of 6.8. This led to the school recognition award
as the Best Boarding Secondary School with Value Added Progress to the
Students in the District.
Despite the challenges experienced, the school has strived to offer
holistic education, for spiritual, social, physical and intellectual growth of
the girls, and this is indicated by the results the school has been posting
over the years, as seen in Table 1 below.
YEAR KCSE MEAN SCORE
1991 5.0
1992 4.9
1993 5.5
1994 5.2
1995 5.3
1996 5.4
1997 6.2
1998 5.8
1999 5.9
2000 6.7
2001 6.6
2002 6.8
2003 6.7
2004 6.3
2005 6.7
2006 6.8
2007 6.3
2008 6.9
Table 1: KCSE mean score of KGHS from 1991 to 2008


Recognition System of Top Performing Girls
The top three girls in each class are acknowledged during the final
assembly of each term, where they are presented with simple gift items.
However, the overall top student together with the most improved and
the top three girls per subject in KCSE are rewarded during the parents’
day of the subsequent year.
1.5.2 Extra-Curricular Activities
Extra-curricular activities also form part of the school’s programmes.
These include activities such as music, soccer, volley ball, science
congress, among others. KGHS has received several awards in regional
and national competitions.
These programmes provide a balance to the intense academic life of the
school.
Girls learn the importance of physical fitness through games such as
school-wide cross-country runs, as well as the value of teamwork and
good sportsmanship in both individual and team sports. KGHS competes
against other schools in all these sports.
The girls are organized into several clubs like the Wildlife Club, which
ensures that the baboons from the neighbouring forest are not
interfered with or harassed. There are clubs like the Debating Society,
Subject-Based Clubs, Drama and Peer Counselors clubs. The Girl Guides
Movement, the St. John’s Ambulance and the Young Farmers’ Club also
have memberships from the girls’ fraternity.The school encourages
every girl to participate in at least two extra-curricular activities with the
guidance of the teachers.


2.0 OVERVIEW OF KGHS STRUCTURE AND PROGRAMS
2.1 The Board of Governors (BOG)
The BOG is the overall management organ of the school. The BOG
consists of a Chairman, Secretary and members. The Principal is the
Chief Executive Offi cer of the school, and the Secretary to the Board.
It should be noted that all the transactions by either the executive
committee or the Secretary are endorsed by the full Board of Governors.
Kijabe Girls High School has had a committed Board that has played its
role very well. Its core functions include:
• Planning and development of physical facilities for the purpose
of learning and teaching in the school.
• Sourcing and management of school fi nances which includes
receiving all fees, grants from public funds, donations and any
other income to the school. The Board is required to prepare,
approve and implement both the recurrent and development
budgets of the school.
• Organize, direct, supervise and monitor approved projects and
programmes in the school, with the help of professional and
relevant stakeholders.
• Recruit, appoint and discipline the non-teaching staff in the
school.
• The Teachers Service Commission seconds the teaching staff
to the Board for service in the school.
• Ensure the discipline of teachers and students under the
general guidance of the TSC and the Ministry of Education
respectively.
• Regulate the admission of girls subject to the general direction
of the Director of Education.
The KGHS Board of Governors is guided by;
• (The education Act chapter 211 of the Laws of Kenya (Revised
1980).
• The Teachers Service Commission Act Chapter 212 (1967) of
the laws of Kenya.
• The Teachers Service Commission code of regulations for
Teachers (Revised 1986)
• The code of management for secondary schools and teachers
training college approved by the Minister for Education, (Order
of 1969).
• The Kenya National Examination Council Act Chapter 225A
(Revised).
Another body that also manages the affairs of the school is the Parents
and Teachers Association (PTA). PTA is a body that brings together
the teaching staff and the parents of the school. This body has offi ce
bearers that include the Chairman, Secretary, who is the Principal of the
school and class representatives. This body generally provides the funds
approved by the BOG for the development of the school. In the past
ten years, the PTA at KGHS has done tremendous work in the following
areas.
• Building the library that is currently being used as a
dormitory.
• Buying a standby generator of 60 KVA.
• Buying a 62-seater school bus.
• Building three new classrooms with a forth one under
construction.
• Equipping the school laboratories.
• Equipping the dining hall.
• Leveling the once hilly school playing ground.
 • Building staff quarters.
• Buying of school furniture.
• Buying of school text books.
• Paying non-teaching staff.
Both BOG and PTA through their offi ce bearers and membership have
steered the school academic standards to a level that is admirable and
this is seen through the consistent good performance in Kenya Certifi cate
of Secondary Education Examinations.
A sixty-two seater school bus is one of the development
achievements of the PTA.
2.2 Teaching and Non-Teaching Staff
The school has a highly motivated and committed teaching staff of twenty
eight teachers spearheaded by the school principal. All the teachers
possess great qualifi cations and experience in teaching the girls.
There is also a non-teaching staff of twenty two members. This group
plays a major role in ensuring the smooth day to day running of the
school.
The teaching and non-teaching staff have contributed
tremendously to the growth and success of the school.
2.3 Curriculum
Girls are admitted into Form One having successfully completed their
Primary School Education and they leave after four years in Form
Four. During this time, they undergo a complete metamorphosis in
the cognitive attitude and psychomotor domains. KGHS provides the
8-4-4 syllabus under the aegis of the Kenya National Curriculum. The
examinable subjects offered are: English, Kiswahili, Mathematics,
Biology, Physics, Chemistry, History, Geography, Christian Religious
Education, Home Science, Computer Studies, French, Agriculture and
Business Studies. Physical Education is a non-examinable subject offered
in all classes. Girls in Forms One and Two do a total of eleven subjects.
At the end of Form Two, the girls make subject selection adhering to the
guidelines given by the careers department.
 THE NEEDS AND CHALLENGES
The school’s bid to fulfill the Ministerial directive to expand its facilities
from a two-streamed to a three-streamed school in 2006 due to the
increased demand in the locality has brought serious infrastructural
needs.
KGHS, which was once joined with the Kijabe Boys High School, inherited
few facilities from the Kijabe Boys in 1987, and most of the dormitories
and other structures remained in the boys’ school. Despite KGHS’s rapid
increase in enrolment over the years, no dormitory has been constructed,
and the school library was converted into a dormitory in 2003 to
accommodate the increasing number of girls. In fact the girls now use
triple-decker beds due to the limited space available. The dormitories,
which were built before 1963, are congested and cannot accommodate
more girls or space for reading desks. Currently, the girls are forced to
live in highly unsuitable cramped and ill-equipped conditions.
An additional modern dormitory is, therefore, required to de-congest
the existing facilities and accommodate new girls. The girls, majority of
whom were born after 1995, need new and modern facilities to provide
an environment conducive for learning so as to exploit their untapped
great potentials.
Triple decker beds are now used due to limited space in the
dormitories.
To ensure proper learning and ability to compete favourably in
national examinations and other competitions, an additional dormitory
accommodating at least 480 girls has been planned and funds are being
mobilized for the project. The parents’ contributions are inadequate for
putting up a new dormitory. Each parent contributes Ksh. 2000 towards
school development, and this has been used to procure facilities and pay
for school maintenance.
The school is therefore seeking other fundraising means such as grants,
loans and donations to fi nance the building of the dormitory. A quotation
of the proposed dormitory block has been procured from the Ministry of
Roads and Public Works.
Funds are also being sought to build additional classrooms, laboratory,
a school boardroom and a spacious staff room, a well-equipped library,
staff houses, water harvesting system, sewage system, cooking stoves,
constructing a secure gate and sinking a borehole. In addition, donors
are being sought to assist in providing capital for starting income
generating projects such as dairy farming, crop farming, school bakery,
poultry farming and bee keeping. All these items need at least Ksh. 100
million. The school community is taking a step at a time, with urgent
items being dealt with fi rst when funds are available.
3.1 The Request
KGHS is seeking funding of Ksh. 38,808,080.00 to fund the construction
of a two-storied dormitory, which will house 480 girls. The dormitory
will accommodate 240 double-decker beds, and space for reading and
closets. This will enable the school to ease congestion and admit more
girls, as has been suggested by the Ministry of Education.
There are many girls in Kijabe Girls High School who come from very
humble homes. Most of these girls are very keen to learn and are very
bright. However, due to the need to have their school fees paid, their
learning is interrupted from time to time when they have to be sent
home to get their parents to meet the school administration to discus
the issue of unpaid fees.
 Request for Funding The PTA and the BOG have a bursary fund that has assisted some
alleviate the problem of fees payment. The government, through the
Constituency bursary fund, has also been assisting. Despite all these
sources the problem of fees payment still remains a great challenge. It is
on this background that KGHS is making a special appeal to well wishers
to contribute monetary emoluments and otherwise to enable the school
improve on its existing facilities so as to sustain the high academic
standards which have been its underlying signature.
 Benefits of the New Dormitory
This project is intended to benefit the girls directly and indirectly. Given
our location and status as a Provincial School in Central Province, it will
also benefi t quite a number of other schools which have always looked
up to us. Any developments we have made have been an inspiration to
them, and our model of success
The old dormitories are congested and lacking basic structural and
architectural facilities like toilets and bathrooms, meaning the girls have
to leave their dormitories even at night, despite the usually extreme
weather conditions, so as to access the pit latrines and bathrooms
constructed away from the dormitories. This prevents the girls from
being productive as a lot of time is wasted. The new dormitory will
address these problems.
The new dormitory will be large enough to accommodate reading
space for every girl thus enabling them private time for own study and
meditation. Along with improvements in academic performance that are
expected due to the psychological relief given to the girls in getting a new
dormitory, the girls’ discipline is also expected to improve tremendously,
as congestion encourages bullying and other bad social habits.
The school also expects a decrease in girls’ illness. The current congestion
in the dormitories is likely to cause epidemics. With adequate housing,
proper sanitization of the dormitory will be observed and this will lead to
the prevention of outbreaks of infectious diseases.
Construction of a new dormitory will also provide job opportunities to the
neighbouring community, which is very supportive and relates well with
3.3 Project Management
The project will be managed by the School’s Board of Governors.
The school’s tendering committee, which has been constituted in line with
the latest government policy of managing public funds, will be charged
with the responsibility of coordinating the purchases of all requirements
and hiring of any technical assistance. This will ensure that the school
benefi ts from the advantages of open bidding.
3.4 How a Donation May Be Recognized
A range of opportunities for recognition are available, depending on the
level of donation made, and will be negotiated on an individual, tailormade
basis with the donor. This may include:
I. The opportunity to have a dormitory to be named after the donor
and feature on a specially prepared honours board at Kijabe Girls
High School. A group name will be entered where donors have
joined together to build the dormitory.
II. The opportunity of knowing the name and details of whichever
girl is benefi ting from the constructed dormitory at any time. If
desired, the donor may meet or correspond with the benefi ting
girls and asses the impacts of the build dormitory from time to
time.
III. The school will organize a special reception to thank the donors.
Where donors have joined together to build the dormitory, one
representative may be nominated as the correspondent.
IV. A framed ‘Thank You’ certificate. These certificates may be signed
and presented by the B.O.G Chairman, Kijabe Girls High School,
Endowment committee or an invited distinguished guest.
 PROJECT PLAN AND ACTIVITIES
4.1 Project Planning
A feasibility study of the new dormitory will initially address a range
of issues. An examination of site considerations is followed by the
development of an overall master plan. In refi ning this, the principal
consultant (usually an architect acting on behalf of the school) will
develop a more detailed schematic and design. At each of these planning
stages, the school and its consultant will liaise with the Ministry of Public
Works to evaluate the design solution under consideration.
The BOG will supervise the construction contract on behalf of the school’s
donors, including all documentation, progress payments, contract
variations and reporting. Any input by a donor on the monitoring and
management of this project is also welcome.
4.2 Construction Plan
4.2.1 Architectural plan
The architectural plan has been attached as Appendix.
4.2.2 Environmental and Legal requirements
The school will seek mandate for the building of the new dormitory from
the National Environmental Management Authority (NEMA) which will
asses the impact of the new building on the environment.
4.3 Transition Plan
The Principal with the help of the School’s boarding master and other
teachers will ensure that there is a smooth transition of the girls from the
old dilapidated dormitories to the new and modern one.
4.3 Maintenance Plan
The Board of Governors and the Parents and Teachers Association will
ensure that the new dormitory is well maintained by setting aside funds
from the school fees dedicated towards maintaining the dormitory
through the Repairs and Maintenances Vote
4.4 Security Plan
KGHS has reliable security personnel who will limit the access to the new
dormitory authorized persons only. The school will fi t the building with
necessary equipments like fi re extinguishers and train girls on what to
do incase of an emergency. The school will also take an insurance cover
for the building.
4.5 Proposed Work Schedule
Date
Activity Rationale Person
Responsible
August 2010 to
February 2011
Fundraising
(Donors & Sponsors)
To raise Ksh.
39,808,080.00
BOG and PTA
March 2011 to
June 2011
Project Planning To meet the legal
and procurement
requirements.
Donors,
Sponsors, BOG
and PTA
July 2011 to
April 2012
Construction Actual building
of dormitory
Contractor,
Donors,
Sponsors,
PTA, BOG
May 2012 Handing over Thanks giving
& appreciation
to donors &
sponsors
BOG, PTA
June 2012 Transition Girls start
using the new
dormitory.
BOG, PTA
16
Kijabe Girls’ High School: Request for Funding Item Name Material (
Ksh.) Labor (
Ksh.) Equipment (
Ksh.) Total (
Ksh.)
Excavation -
900,000.00 120,000.00 1,020,000.00
Foundation,
Piers, Flatwork 2,200,000.00 850,000.00 220,000.00 3,270,000.00
Rough Hardware 250,000.00 95,000.00 80,000.00 425,000.00
Masonry Frame 2,500,240.00 2,500,000.00 210,000.00 5,210,240.00
Insulation 2,000,000.00 206,000.00 -- 2,206,000.00
Exterior Finish 2,500,000.00 900,000.00 250,000.00 3,650,000.00
Exterior Trim 150,000.00 250,000.00 50,000.00 450,000.00
Doors 250,000.00 150,000.00 -
400,000.00
Windows 381,600.00 172,160.00 -
553,760.00
Finish Hardware 36,880.00 20,560.00 -
57,440.00
Roofi ng,
Flashing, Fascia 1,013,760.00 564,400.00 -
1,578,160.00
Finish Carpentry 106,240.00 355,040.00 -
461,280.00
Interior Wall
Finish 509,760.00 522,480.00 -
1,032,240.00
Painting 304,560.00 472,000.00 -
776,560.00
Wiring 309,280.00 387,520.00 -
696,800.00
5.0 BREAKDOWN OF NEW DORMITORY CONSTRUCTION
COSTS
Kijabe Girls’ High School: Request for Funding
17
Lighting Fixtures 231,840.00 48,400.00 -
280,240.00
Flooring 879,000.00 271,760.00 -
1,150,760.00
Bath Accessories 112,320.00 45,920.00 -
158,240.00
Shower &
Tub
Enclosure 271,680.00 39,920.00 -
311,600.00
Countertops 516,800.00 120,560.00 -
637,360.00
Cabinets 912,720.00 148,720.00 -
1,061,440.00
Built In
Appliances 346,800.00 32,160.00 -
378,960.00
Plumbing
Rough-in and
Connection 412,240.00 664,560.00 62,000.00 1,138,800.00
Plumbing
Fixtures 1,237,520.00 176,080.00 -
1,413,600.00
Heating and
Cooling Systems 1,989,680.00 2,984,560.00 -
4,974,240.00
Fireplace and
Chimney 174,720.00 262,080.00 -
436,800.00
Subtotal Direct
Job Costs 19,597,640.00 13,139,880.00 992,000.00 33,729,520.00
Breakdown of Dormitory Construction Costs CONTINUED
18
Kijabe Girls’ High School: Request for Funding
-
-
-
-
Final Cleanup -
119,120.00 -
119,120.00
Insurance 834,000.00 -
-
834,000.00
Permits &
Utilities 506,320.00 -
-
506,320.00
Plans &
Specs 119,120.00 -
-
119,120.00
Subtotal
Indirect Job
Costs 1,459,440.00 119,120.00 -
1,578,560.00
Mischellaneous
costs 350,000.00 150,000.00 500,000.00
Contractor
Markup -
-
4,000,000.00 4,000,000.00
Total Cost 19,295,520.00 11,881,040.00 689,200.00 39,808,080.00

Request for Funding
Kijabe Girls’ High School
P.O Box 90, Kijabe, Kenya.
Tel.:+254-66-64404

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